Landscaping business management software for small crews
Quick answer: TurfTechAdvisor is lawn care business software that combines scheduling, estimates and invoicing for lawn treatment, mowing and landscaping companies. Growth and Pro add recurring maintenance schedules and inventory tracking; Pro adds material demand planning and live dispatch. Quote work, organize visits and bill customers without re-entering completed jobs. Plans start Free, then $69/month for Growth, with no setup fee.
Updated October 31, 2026
Schedule recurring mowing and maintenance, optimize crew routes, track bulk materials, send estimates, and invoice — all from one app. This lawn care business software is built for landscaping and lawn care companies.
Start free See how it worksSee pricingFree plan includes 25 customers, route optimization, and scheduling. No credit card required.
Free includes standard estimates and invoicing. The Landscape Estimator requires Growth or Pro; AI quote drafting requires Pro.
The core owner dashboard is on every plan. Finance Reports and Profit Scorecard are on Growth and Pro.
Use the scheduling guide to review the calendar workflow.
One app for every part of a landscaping business
Most landscaping companies juggle a calendar, a spreadsheet for routes, a notebook for materials, and a separate tool for invoicing. TurfTechAdvisor connects all of it. Your customers, properties, recurring schedules, crews, materials, estimates, and invoices live in one place, so the work flows from a booked job to a paid invoice without re-entering anything.
It works for pure mowing and maintenance crews, full-service landscapers running install projects, and hybrid operations that also do lawn treatments — with chemical application records built in when you need them.
Landscaping scheduling software: recurring visits and calendar
Keep one-time landscaping projects and maintenance visits on the same calendar. Scheduling is included on every plan; recurring schedule generation requires Growth or Pro. Set a customer's weekly, biweekly or custom cycle, then review the generated visits against your season and crew capacity. When weather changes the day, move the affected work on the calendar and review the updated schedule. Check the date, crew and service details after rescheduling so the office and field team use the same plan. Keep recurring maintenance and one-time work organized throughout the season.
- Weekly, biweekly, or custom recurring visits (Growth and Pro)
- Generate a season of mowing and maintenance stops (Growth and Pro)
- Drag-and-drop rescheduling that keeps route order intact
Color-coded crew management
Assign jobs to crews and filter the calendar to review who is doing what. Invited crew members get their day's stops, job photos and navigation on the crew dashboard. Crew logins and job clocking require Growth or Pro; live location tracking requires Pro and location permission.
- Color-coded crews with calendar filtering
- Job clocking and payroll calculator (Growth and Pro)
- Before-and-after photos on every visit
- Offline-ready app (PWA) for field crews
Landscaping routes: plan the day's stops
Start with the visits scheduled for the day, then review the order before crews leave. Route Planner can optimize stops by proximity, preserve your chosen order and keep pinned stops in place. Review the driving estimates and customer commitments before saving the day's route. Crews can open stops in Google Maps for navigation. When a visit moves to another day, review the updated route and choose the stop order that fits the day's work. Scheduling, routing and customer details stay together, giving the office and field team one place to review the plan.
- Optimize the day's stops by proximity
- Open the route in Google Maps for turn-by-turn directions
- Save and reuse routes for recurring weekly work
Crew time tracking: job clocks and GPS checks
Job clocking requires Growth or Pro. Crews start and stop each visit's clock to keep job time connected to completed work. In Calendar, accuracy-aware GPS checks help crews review their location at clock-in, with an outside-radius reason recorded when needed. Review recorded hours and location context together for payroll and job-cost decisions. Live location tracking requires Pro and location permission. Participating devices share their location to give dispatchers a view of crew positions during the day. Use the calendar to check assignments and coordinate the next stop.
- Permission-dependent live crew location tracking (Pro)
- Explicit job clock-in and clock-out (Growth and Pro)
- Drag a stop to reassign it to another crew in real time
- Accuracy-aware GPS checks with outside-radius reasons in Calendar
Landscape material inventory
Track mulch, stone, sod, pine straw, and other bulk materials with container sizes and fill-level indicators. Forecast demand for upcoming jobs so you order the right amount and never run short on a job site.
- Track mulch, stone, sod, and pine straw with container sizes
- Low-stock alerts and reorder reminders
- Material resource planning with demand forecasting
Landscape maintenance estimating: review costs before quoting
Use a standard estimate to describe the proposed landscaping work and price for customer review. The Landscape Estimator requires Growth or Pro and adds production-rate calculations for labor and materials, with projected costs and margin before you send a quote. Review quantities, rates and property details to prepare a clear proposal. Maintenance and installation work can need different line items, so explain what the customer is accepting and keep additions distinct from the original scope. AI quote drafting requires Pro and is available in the quote editor to help prepare the proposal for your review.
- Landscape Estimator for labor and materials (Growth and Pro)
- See projected job cost and profit margin before you send the quote
- Online estimates customers can accept from any device
- Accepted quotes drop onto the calendar automatically — no re-entry
- Compare quoted margin against actual cost on completed jobs
Invoicing & getting paid
Review completed work, service descriptions and prices before sending a branded invoice. Bill per visit or use monthly flat-rate billing. Online card payments through Stripe are available on all plans. Record check and cash payments in the same place. Invoices and payments sync to QuickBooks Online, and payment status comes back into TurfTechAdvisor (Growth and Pro). TurfTechAdvisor works alongside your accounting software.
- Turn on auto-invoicing so completed jobs create a draft invoice for you to review.
- Bill per visit or use monthly flat-rate billing.
- Customers can pay invoices online by card through Stripe, and you get a notification with the payment and tip.
- Monthly statements and reminders on eligible past-due invoices
Customer portal & communication
Give customers a secure self-service portal where they can view invoices and visit history, read notes and before-and-after photos from the crew — no app to install. Customers can pay invoices online by card through Stripe, and you get a notification with the payment and tip. When you need to reach everyone at once, send email announcements for weather delays, seasonal kickoffs, or rate changes, personalized with merge tokens and targeted by service mix or a hand-picked list.
- Secure customer portal with magic-link or password sign-in
- Customers view invoices, visit history, and photos, and pay invoices online by card through Stripe
- Bulk email announcements with first-name and company merge tokens
- Target all customers, a service mix, or a hand-picked list
Plans and pricing
| Plan | Monthly price | Included |
|---|---|---|
| Free | $0 | Up to 25 customers; no credit card |
| Growth | $69/month | Up to 250 customers; 3 crew logins; QuickBooks Online; Landscape Estimator |
| Pro | $149/month | See all plan details |
No setup fee on any plan.
Lawn care business software for treatment and mowing companies
Keep lawn treatment, mowing and landscaping visits on one calendar, with customer and property details connected to the work. Create chemical application records with the product, EPA registration number, rate, applicator and weather. The application-record checklist flags missing fields before you save. Use Turf Advisor to explore product recommendations, and try Photo Diagnosis with 2 lifetime photo diagnoses on Free. A 6-step Getting Started checklist helps you set up the business and begin customer work. The core owner dashboard is available on every plan, so you can organize the day as your company grows. Explore chemical application records and the information your treatment team needs to capture.
How TurfTechAdvisor compares to other landscaping software
Shopping around? Free includes scheduling, Route Planner, invoicing and chemical application records for up to 25 customers. Growth ($69/month) adds the Landscape Estimator, QuickBooks Online and 3 crew logins, with no setup fee. See the side-by-side breakdowns for the differences that actually matter on the truck.
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Frequently asked questions
What is landscaping business software?
Landscaping business software is one app that runs the day-to-day of a landscaping or lawn care company — scheduling recurring and one-time visits, managing crews and routes, building estimates, tracking materials, and invoicing customers. Instead of juggling a calendar, a spreadsheet, and a separate billing tool, everything from the first estimate to the paid invoice lives in the same place. TurfTechAdvisor is built specifically for lawn treatment, mowing, and full-service landscaping companies.
Is there free landscaping business software to start with?
Yes. TurfTechAdvisor starts free for up to 25 customers, with scheduling, route planning and chemical application records, no credit card required. Free includes standard estimates and invoicing. The Landscape Estimator requires Growth or Pro; AI quote drafting requires Pro. The core owner dashboard is on every plan. Finance Reports and Profit Scorecard are on Growth and Pro.
What is the best software for a landscaping business?
Choose landscaping software that supports the work and crew size you actually manage. TurfTechAdvisor includes scheduling, routes, standard estimates and invoicing on Free. Growth and Pro add recurring schedule generation, job clocking and the Landscape Estimator; Pro adds permission-dependent live location tracking.
Can I import my existing customer list?
Yes. On Growth and Pro, you can import customers from a CSV file.
Can I schedule recurring mowing and maintenance visits automatically?
Yes, on Growth and Pro. Put each customer on a weekly, biweekly, or custom cycle and generate the entire season of visits in one click. When rain or a rescheduled day changes the plan, drag a stop to a new day and the recurring cycle stays intact — you don't rebuild the calendar every week.
Does it handle landscaping estimates and job costing?
Yes. Free includes standard estimates and invoicing. The Landscape Estimator requires Growth or Pro; AI quote drafting requires Pro. Use the Landscape Estimator to review production-rate labor and material calculations, projected costs and margin before sending a quote for customer approval.
Does it work as landscape dispatch software for multiple crews?
Yes. Assign work to crews and review their stops on the calendar. Job clocking requires Growth or Pro. Pro adds live location tracking when devices grant location permission.
Is there a customer portal for landscaping clients?
Yes. Customers get a secure self-service portal where they can view invoices and visit history, and see notes and before-and-after photos from the crew. Customers can pay invoices online by card through Stripe, and you get a notification with the payment and tip. They sign in with a magic link or a password — there's no app for them to install.
Can I email my landscaping customers from one place?
Yes. Email active customers or choose a group by service mix or hand-picked selection, with first-name and company-name merge tokens and per-recipient delivery tracking. Review the audience and message before sending.
How can I review unpaid landscaping invoices?
Review outstanding invoices and past-due balances before following up with the customer. Online card payments through Stripe are available on all plans. Verified invoice payments update the balance; record check and cash payments in the same place.
Can I track materials like mulch, stone, and sod?
Yes. Track bulk landscape materials with stock levels, demand forecasting, and reorder alerts, so you order the right amount of mulch, stone, or sod for the jobs on the calendar instead of guessing or running short mid-project.
Does it work with QuickBooks?
Invoices and payments sync to QuickBooks Online, and payment status comes back into TurfTechAdvisor (Growth and Pro).
Is there a mobile app for landscaping crews?
Yes. The installable app works offline and shows invited crews their day's stops in route order, with per-job clocking, photo capture, and Google Maps navigation. An employee payroll record and an invited team-member app login are separate limits; an invited app login is what lets a crew member sign in and clock scheduled jobs. Free has no crew job clocking or invited team-member app logins. Growth permits up to 3 invited team-member app logins for assigned routes and scheduled-job clocking, while its payroll roster can hold up to 15 employee records. Pro includes 8 invited team-member app logins for scheduled-job clocking and supports additional clocking users at $19/month each, with an unlimited payroll roster. Recurring scheduling is available on Growth and Pro.
How should I compare landscaping business software?
Compare the workflow and plan limits your business needs: scheduling, routes, estimates, job clocks and billing. Free includes standard estimates and invoicing. The Landscape Estimator requires Growth or Pro; AI quote drafting requires Pro. Review the plan details before choosing tools for a larger crew.
Run your landscaping business in one place
Start free — no credit card required. Schedule crews, optimize routes, and invoice from the first day.
Start free Compare plansBring customer and property details together in the lawn care CRM, and review customer communication for email and portal workflows.
Explore lawn care software for mixed-service companies, or lawn mowing software for the schedule and route workflow around regular cuts.