Landscaping business software that runs the whole operation

Schedule recurring mowing and maintenance, optimize crew routes, track bulk materials, send estimates, and invoice — all from one app built for landscaping and lawn care companies.

Start free — up to 25 customers, GPS routing, EPA records, and the mobile crew app. No credit card required.

One app for every part of a landscaping business

  • Recurring scheduling & a drag-and-drop calendar — Weekly, biweekly, or custom intervals — auto-generate the whole season.
  • Color-coded crew management — Filter the calendar by crew, clock in and out per job, and attach photos.
  • GPS route optimization — Optimize stops by proximity with Google Maps navigation for crews.
  • Crew GPS tracking & dispatch — Live dispatch board, automatic arrival/departure logging, and reassign stops on the fly.
  • Landscape material inventory — Track mulch, stone, and sod with demand forecasting and reorder alerts.
  • Landscape estimating & job costing — Build estimates from production rates, see projected margin, and auto-schedule accepted work.
  • Invoicing & getting paid — Online card payments, two-way QuickBooks sync, and automated reminders.
  • Customer portal & communication — A self-service portal for invoices and photos, plus bulk email announcements.

Frequently asked questions

What is landscaping business software?

Landscaping business software is one app that runs the day-to-day of a landscaping or lawn care company — scheduling recurring and one-time visits, managing crews and routes, building estimates, tracking materials, and invoicing customers. Instead of juggling a calendar, a spreadsheet, and a separate billing tool, everything from the first estimate to the paid invoice lives in the same place. TurfTechAdvisor is built specifically for lawn treatment, mowing, and full-service landscaping companies.

Is there free landscaping business software to start with?

TurfTechAdvisor starts free — up to 25 customers with scheduling, GPS routing, EPA-compliant records, and the mobile crew app, no credit card required. Paid Growth and Pro plans add higher customer limits, inventory and material planning, analytics, and more team logins. Pro includes 8 team logins, then $19 per additional user per month — most competitors charge per user from the very first seat, so a small crew often pays less on TurfTechAdvisor.

What is the best software for a landscaping business?

The best landscaping software is the one that covers your whole workflow without forcing you to bolt on extra tools. TurfTechAdvisor combines recurring scheduling, a drag-and-drop calendar, color-coded crew management, GPS route optimization and dispatch, landscape estimating with job costing, material inventory, a customer portal, and built-in invoicing with two-way QuickBooks sync — so a landscaping company can quote, schedule, complete, and get paid from one app.

Can I import my existing customer list?

Yes — you can import your existing customer list from a CSV or Excel file (including QuickBooks exports). The import auto-detects columns for name, address, phone, email, and square footage, automatically geocodes every address for GPS route planning, and flags likely duplicates so you can merge them — your list is ready to schedule and route without re-typing anything.

Can I schedule recurring mowing and maintenance visits automatically?

Yes. Put each customer on a weekly, biweekly, or custom cycle and generate the entire season of visits in one click. When rain or a rescheduled day changes the plan, drag a stop to a new day and the recurring cycle stays intact — you don't rebuild the calendar every week.

Does it handle landscaping estimates and job costing?

Yes. Build estimates from line items and production rates, see your projected job cost and margin before you send the quote, and email it to the customer for online approval. When a customer accepts, the work can drop straight onto the calendar — no re-entering the job. Because completed work flows into invoicing, you can compare quoted margin against what the job actually cost.

Does it work as landscape dispatch software for multiple crews?

Yes. Assign stops to color-coded crews and see them live on the dispatch board. Crews get their day's stops in optimized route order on a mobile app that works offline, with one-tap Google Maps navigation, per-job clock in/out, and automatic arrival and departure logging from GPS. You can reassign a stop to another crew on the fly when the day changes.

Is there a customer portal for landscaping clients?

Yes. Customers get a secure self-service portal where they can view invoices and visit history, see notes and before-and-after photos from the crew, and pay online by card. They sign in with a magic link or a password — there's no app for them to install.

Can I text or email my landscaping customers from one place?

Yes. Email your whole customer list — or a targeted group by service mix, tag, or hand-picked selection — from one place, personalized with first-name and company-name merge tokens, with per-recipient delivery tracking and a one-click re-send to anyone who bounced. Automated bulk text (SMS) is coming soon.

Does landscaping software help me get paid faster?

Yes. Turn finished jobs into invoices in one click, add a Stripe-powered Pay Now button so customers can pay by card online, and let automated statements and a past-due reminder ladder chase overdue balances for you. You can also take card payments in the field with a Square reader or record check and cash — every payment lands in one ledger.

Can I track materials like mulch, stone, and sod?

Yes. Track bulk landscape materials with stock levels, demand forecasting, and reorder alerts, so you order the right amount of mulch, stone, or sod for the jobs on the calendar instead of guessing or running short mid-project.

Does it work with QuickBooks?

Yes. QuickBooks Online is optional — TurfTechAdvisor has full built-in invoicing and payments, so you can run billing without it. If you already use QuickBooks, connect the two-way sync to push invoices and estimates, sync customers and items, and reconcile paid status back automatically, with no double entry.

Is there a mobile app for landscaping crews?

Yes. The installable mobile crew app shows each crew their day's stops in route order, works offline when signal drops, and lets them clock in and out per job, capture before-and-after photos, and navigate with Google Maps. Recurring scheduling and the crew app are included on every plan, even the free one.

How is TurfTechAdvisor different from Jobber, LMN, or Aspire?

TurfTechAdvisor is purpose-built for lawn and landscaping companies and includes GPS routing, EPA-compliant application records, estimating, built-in invoicing, and online payments on every plan — including a genuinely usable free tier — plus a customer portal on Growth and Pro. Many competitors gate routing, payments, or reporting behind higher tiers or charge per user from the first seat. See the side-by-side comparisons for the differences that matter on the truck.