Lawn care payroll built from the hours you already track
Quick answer: TurfTechAdvisor provides a payroll and paystub calculator on Growth and Pro for lawn treatment, mowing and landscaping companies. Calculate federal withholding, FICA, PTO and FLSA overtime true-up from recorded hours. The payroll tools calculate crew pay from recorded hours and prepare downloadable paystubs. Plans start Free, then $69/month for Growth, with no setup fee.
Updated October 31, 2026
TurfTechAdvisor turns crew clock-in/out into pay: gross wages, FLSA overtime, bonuses, commissions, piece-rate, and PTO, with federal income tax and FICA calculated for you and a paystub PDF at the end. The payroll tools calculate crew pay from recorded hours and prepare downloadable paystubs.
Start freeSee how it worksSee pricingBuilt for lawn and landscape companies. Start free — no credit card required.
Payroll that starts in the field
For a crew-based business, payroll lives and dies on the hours. TurfTechAdvisor already knows them — your crews clock in and out on the job, so when it's time to run pay, the hours are waiting for you instead of buried in a notebook or a separate timesheet app. From there it does the math: gross pay, the FLSA regular-rate overtime true-up, any bonuses or commissions you add, PTO, federal income tax from each employee's W-4, and FICA — landing on a clean net figure and a paystub you can hand over.
Because payroll sits inside the same app as your scheduling and crew management and your invoicing and payments, a commission can come straight from a paid invoice and a time-off approval can debit PTO automatically — no shuttling numbers between systems.
The payroll tools calculate crew pay from recorded hours and prepare downloadable paystubs.
Lawn care payroll software at a glance
- Best for
- Lawn care & landscape companies with crews
- Hours source
- Field clock-in/out — no separate timesheet
- Tax calculations
- IRS Pub. 15-T 2025 federal + FICA
- Overtime
- FLSA 29 CFR §778 regular-rate true-up
- Variable pay
- Bonus, commission, piece-rate, PTO
- Scope
- Crew pay and downloadable paystubs
- Pricing
- Free up to 25 customers — no credit card required
Pay built from the hours your crews already clock
Crews clock in and out per job or for the full day, and those hours flow straight into payroll — no separate timesheet to chase or re-key. Multi-person crews fan out a session per active member, so each person's hours are theirs. Review and adjust before you finalize, then the numbers are locked in.
- Hours pulled directly from field clock-in/out
- Per-person hours for multi-member crews
- Review and edit before you finalize a pay run
Bonuses, commissions, piece-rate, and PTO in one place
Add variable pay without spreadsheets. An Adjustments dialog lets you drop a bonus, a commission picked from paid invoices in the period, a piece-rate amount, or PTO onto any employee. Set a PTO accrual policy and approving a time-off request debits the balance automatically.
- Per-employee bonus, commission, and piece-rate adjustments
- PTO accrual policy with automatic time-off debits
- Crew members see their own PTO balance
FLSA overtime true-up done correctly
Overtime on a flat hourly rate is the easy part — the hard part is the regular-rate recalculation when bonuses and commissions are in play. TurfTechAdvisor applies the FLSA 29 CFR §778 regular-rate true-up that folds non-discretionary pay into the overtime premium, shown as its own column so you can see exactly how it was figured.
- 29 CFR §778 regular-rate overtime true-up
- Non-discretionary bonuses folded into the OT rate
- Discretionary bonuses correctly excluded
Federal income tax & FICA from each W-4
Federal income tax uses the IRS Publication 15-T 2025 percentage method driven by each employee's W-4 — filing status, the Step 2(c) checkbox, dependents, other income, deductions, and extra withholding. FICA applies Social Security up to the wage cap, Medicare, and the Additional Medicare surtax over the year-to-date threshold, with pre-tax deductions handled in the right order.
- IRS Pub. 15-T 2025 percentage-method federal income tax
- Social Security, Medicare, and Additional Medicare surtax
- Pre-tax 401(k), HSA, and Section 125 ordering
Finalized pay runs with downloadable paystubs
Finalize a pay run and TurfTechAdvisor writes an immutable snapshot you can trust. Download a per-employee paystub PDF with year-to-date totals carried from prior runs. Edits in the same period create a linked, adjusted run instead of silently rewriting history.
- Per-employee paystub PDFs with YTD totals
- Immutable snapshot is the source of truth
- CSV export with gross, taxes, deductions, and net
Crew pay and downloadable paystubs
The payroll tools calculate crew pay from recorded hours and prepare downloadable paystubs.
- State withholding entered per pay period
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Frequently asked questions
Does TurfTechAdvisor run payroll for my lawn care crew?
The payroll tools calculate crew pay from recorded hours and prepare downloadable paystubs.
Where do the hours come from?
Directly from the field. Crews clock in and out per job or for the full day, multi-person crews fan out a session per active member, and those hours flow into the payroll page automatically — so you're not re-keying a timesheet. You can review and adjust before you finalize a pay run.
Does it calculate overtime correctly?
Yes. The payroll engine applies an FLSA regular-rate overtime true-up (29 CFR §778) that folds non-discretionary bonuses, commissions, and piece-rate into the regular rate before calculating the overtime premium. Discretionary bonuses are excluded. The true-up shows as its own column so you can see exactly how overtime was figured.
How does it handle federal income tax and FICA?
Federal income tax uses the IRS Publication 15-T 2025 percentage method driven by each employee's W-4 (filing status, Step 2(c) checkbox, dependents, other income, deductions, and extra withholding). FICA applies 6.2% Social Security up to the annual wage cap, 1.45% Medicare, and the 0.9% Additional Medicare surtax over $200,000 in year-to-date wages. Pre-tax deductions like 401(k), HSA, and Section 125 reduce taxable wages in the correct order.
What about state income tax withholding?
State withholding is entered as a per-pay-period amount. TurfTechAdvisor is intentionally not a 50-state tax engine — you key the state withholding figure for each pay period (from your state's tables or your accountant), and it flows into net pay, the paystub, and the CSV export alongside the federal calculations.
Can I track PTO and add bonuses or commissions?
Yes. You can set a PTO accrual policy (per period, per hour, or fixed annual, with a balance cap), and approving a time-off request automatically debits the balance and drops a PTO line on the pay period. An Adjustments dialog lets you add bonuses, commissions (picked from paid invoices in the period), piece-rate, and PTO per employee, and crew members see their own PTO balance.
Are paystubs and records saved?
Yes. When you finalize a pay run, TurfTechAdvisor writes an immutable snapshot and you can download a per-employee paystub PDF that includes year-to-date totals carried from prior runs. Finalized runs are the source of truth — later edits in the same period create an adjusted run linked to the original rather than silently changing history.
How much does lawn care payroll software cost?
Payroll is part of TurfTechAdvisor's professional toolset, which starts with a free plan (no credit card required) for up to 25 customers. The Growth and Pro plans raise customer limits and unlock the full operations suite. See the pricing page for current monthly and annual rates.
Run pay in minutes, not an evening
Start free — no credit card required. Turn this week's clocked hours into pay, taxes, and paystubs today.
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